edu-sharing features
ECM | Education | Learning Management System
Organize learning materials in collections, use them in private or share with others
Create and structure your own collections - sort materials to facilitate the retrieval of learning materials. You can crate collections just for yourself, with colleagues or in an open community. Decide who has which permission for your collection.
Legally compliant use of materials in connected LMS and tools
Plug-ins for learning platforms and tools make edu-sharing features, such as search and collections, available to their users. This way, materials and tools accessed via edu-sharing can be found, embedded and used in all connected learning management systems and e-learning tools. Inserted materials are displayed with the correct license information and metadata from the repository.
Administration content in the "safe"
The safe is an additional secured area with a second password for materials that require special protection. The access can be controlled via user roles or rights, so that, for example, only teachers are allowed to use the safe. If you are inactive in the safe for a few minutes, you will be automatically logged out.
Editorial collections
With editorially maintained collections, curricula can be mapped and enriched with materials. Public or private curricula can be browsed by criteria like subject and competence level. Editorial collections are managed by editorial teams. You'll find only quality assured content in it.
Try collections →
One search for all your sources
We offer a high-performance search engine that uses all of your internal file stores, libraries and even external sources (e.g. YouTube, German Digital Library, Pixabay, etc.) or imported materials (e.g. from Elixir, ZUM-Wiki, Serlo, FWU, etc.). Materials retrieved using the search can be sorted into collections, imported into workspaces, or used in connected LMS.
Search engine demo →
Rendering Service
Displaying learning content only for authorized users in the format that can be played on their device - that's what the edu-sharing rendering service does. It automatically adds metadata or legally required information, such as author and license. This way media will be displayed correctly in all connected learning platforms, Wikis and tools. Existing conversion modules for audio, video, image, SCORM, QTI tests or Moodle courses can be supplemented for your own special formats.
Workflow support
edu-sharing supports the collaboration in authoring teams and quality assurance in editorial departments or with peers. You can assign a "workflow step" and a "user in charge" to objects. Every change is recorded in the workflow history. The final status "tested" can be used as a seal of quality.
My to-dos
Each user can access a list containing all materials he is in charge of - as part of a workflow. The communication between participants takes place via comments stored for each object. After completing the task, the person responsible can change the status and forward the object to the next user responsible.
Working together on online documents
By means of our connector to OnlyOffice, users can jointly work online on materials such as text documents, spreadsheets and presentations. Changes to a document are directly visible to all other users. Materials created using ONLYOFFICE can be stored and versioned in the personal workspace just like regular Office files. From here the documents can be made available to other users using our access rights.
Metadata support
- educational meta data
(e.g. education, type of school, subject, etc.) - Inheritance of meta data for materials in folders and collections
- configurable, flexible meta data sets
(e.g. by subject area or target group) - Support of LOM, Dublin Core, import / mapping to LOM, EAF, ELIXIER
- customizable metadata import and mapping functions
- meta data generation and meta data collection from the usage, generation of thumbnails
Individual access rights for individuals or groups
When making materials available to other users, you can easily retain control over who is allowed to work with your material and in what way. The rights assigned to folders and collections can easily be inherited to content. At any time you have an overview of which users and groups have which authorizations for your materials. You can easily adjust the permissions and even see a history (who had which access when). Materials can also be shared across organizations.
edu-sharing network drive (WebDAV)
You can connect your computer the edu-sharing file storage via WebDAV - it will feel like a local hard drive. This way you can edit files using your local authoring tools. Materials edited that way can be stored in the online authoring environment. If you use our meta data inheritance tool, the corresponding data will automatically be added to your objects.
Integration with learning platforms and tools
Using the edu-sharing plug-ins, you can use centrally stored materials in your learning platforms such as Moodle, ILIAS or in MediaWiki. In addition, online authoring tools are available in our authoring environment, e.g. OnlyOffice for collaborative work on documents and the ONYX editor for creating tests, questionnaires and tasks compliant to the IMS QTI 2.1 standard.
Learn more about connected tools →
Easy licensing
Use different types of licenses (Creative Commons, Public Domain, custom copyright licenses and more) and choose the right license by means of an easy-to-use license wizard. Once added to the material - the license will be supplied and displayed in all connected working environments when delivering the material via the rendering service (e.g. embedded in Moodle).
Try our license wizzard→
Flexible user management (LDAP, Shibboleth & SSO)
edu-sharing can be connected to an existing user management system to automatically map users, groups and organizations. Alternatively the internal edu-sharing user administration can be used. Another option is using a Moodle platform as a source for users and groups which will be automatically mapped in edu-sharing. Even though organizations can be managed separately, cross-organizational sharing of materials is possible.
Groups, users, roles, rights
Administration concepts for educational institutions can easily be mapped in edu-sharing thanks to many years of experience in the field of education:
- edu-sharing administration for users, groups, organizations
- summarizing individual permissions to roles
- automatic functionalities for user and group administration as well as for permissions
Folder templates as templates for schools
Pre-defined folder structures for new organizational units (school in a school cloud / professorship in the university) can be created containing the corresponding authorizations based on configurable templates.
API
edu-sharing uses an extensive REST API based on the OpenAPI Specification (OAS). The edu-sharing community guides the further development of the API in user projects.
Permission management without limits
Control of rights, such as:
- Who is allowed to assign licenses and manage licenses?
- Who can share content and invite other users?
- Who is allowed to share objects across organizations?
- Who is allowed to enter the safe?
Rights can be managed using groups and roles. Of course you can also set individual permissions on the user level.
Open source system with a strong community
edu-sharing is open source software and can be customized by your IT experts. Further development priorities and quality assurance are organized by the edu-sharing community (edu-sharing NETWORK e.V.).
Hosting your own edu-sharing: documentation & docker
edu-sharing can be installed on your own servers and adapted to your own requirements. Have a look at our documentation and Docker images to get started as quick as possible. Installation support and training can be booked from our service partners. Our admin documentation supports you.
User documentation & support
Our public user documentation is updated with each release. An individual documentation and user support can be ordered from service partners.
Adaptable to your own requirements
edu-sharing can be adapted to fit your CD as well as your functionally requirements:
- Configure users, groups, role and rights management.
- Customize user interfaces to your own corporate design.
- Configure metadata sets and import mappings, as well as interfaces for metadata deployment.
- Make compliance adjustments, eg for data protection, content licensing and sharing.
- Add workflow adjustments e.g. for quality asurance.
- public OER offer for freely licenses material in your repository can be switched on / off
TYPO3 Plugin
Plug-in
Community & Social Features
View learning materials on personal stream, comment on materials, personal profile, migration to new Alfresco version.
more about this release →
GUI-Framework & editorial work
Google Material Design, accessibility, bulk functions for editors, deletion managementmore about this release →
Docker & Kubernetes
Simplified roll-out, update of API definitions and easier configurationmore about this release →
UX improvements, barrier-free & editorial features
Suggestion function for collections, interfaces for editorsmore about this release →
Pedagogical tools, new editors
Connection of further editors from Serlo & Geogebra, new editing tools, redesign of the search function
Alfresco Update & Performance
Update to Alfresco 7.0 as system platform, performance improvements
Simple, stable and safe
Powerful, scalable technologies with standardized interfaces (eg REST, OAI-PMH, SOAP) make sure edu-sharing can grow with your requirements. We picked Alfresco as the base system for the repository because of its scalability, reliability, deployment in large professional user circles, service provider network, customizability and more. The rendering service uses a scalable PHP stack. Content sources, e-learning systems and authoring tools are connected via standardized interfaces (API, OAI-PMH, LTI, etc.).